How do I fill in a time card?

For each day, enter the time you started, the time you finished, and the total minutes of unpaid break. The calculator works out the hours for the day and adds up the week. Leave days you did not work blank.

How are weekly hours totalled?

Each day is calculated on its own, rounded if you chose a rounding increment, and then the days are added. The week total is shown in decimal hours and in hours and minutes.

Can I do more than one week?

Yes. Click Add another week to get a second seven day block. Each week shows its own total and the green bar shows the grand total across every week, which is handy for a two week pay period.

How does the calculator handle overtime?

Set a daily threshold in the pay section, such as 8 hours. Hours past the threshold on any single day are counted as overtime and paid at the multiplier. The calculator uses a daily rule, not a weekly 40 hour rule, so check which one applies to you.

Why does my total not match my paycheck?

The usual reasons are rounding, unpaid breaks that were deducted automatically, or a weekly overtime rule instead of a daily one. Match the rounding setting and break deductions to your employer's policy and compare again.

Does the time card save?

Your entries stay in this browser so you can come back during the week and keep adding days. Nothing is uploaded. Clear removes everything, and Print gives you a copy for your records.

Free Time Card Calculator with Overtime

Done with paper time cards? Track it as you go.

This calculator only totals what you type in. Harpoon tracks your time with a timer, keeps every week on record, and turns billable hours into invoices. Try it free for 14 days.

Try Harpoon for Free No credit card required.

How to use the time card calculator

The card is laid out Monday to Sunday. For each day you worked, enter the time you clocked in, the time you clocked out, and the minutes of unpaid break you took. Times can be typed as 8:30, 8:30 am, 830 or 17:00, whichever matches your notes. Days you did not work stay blank and count as zero. The hours for each day appear as you type, and the week total sits in the table footer with the grand total in the green bar underneath.

The pay section is open by default because a time card usually ends with a number in dollars. Enter your hourly rate. If your employer pays daily overtime, set the threshold and multiplier. If not, leave the threshold blank and every hour is paid at the base rate.

Worked example: a five day week

Monday to Thursday you worked 8:00 am to 4:30 pm with a 30 minute lunch. Each day is 8 hours 30 minutes minus 30 minutes, so 8 hours. Friday you left early at 1:00 pm and skipped lunch, which is 5 hours. The week is 37 hours, shown as 37.00 h (37:00). At 22 dollars an hour that is 814.00 in gross pay.

Now say Wednesday ran late and you clocked out at 7:00 pm instead. That day becomes 10 hours 30 minutes. With an 8 hour daily threshold, 8 hours are regular and 2.5 are overtime. At 22 dollars and time and a half, the overtime is 82.50 on top of the regular pay. The calculator shows the split so you can check it against your stub.

Rounding rules on time cards

Many employers round punches to the nearest quarter hour, and some use 5 or 6 minute increments. The calculator rounds each day after subtracting the break, then totals the rounded days. That matches how most payroll systems do it. If your employer rounds each punch instead of the day, the difference is rarely more than a few minutes, but pick the closest setting so your comparison is fair.

Two week pay periods

Click Add another week for a biweekly period. Each week keeps its own total and the grand total covers both. Overtime is still worked out per day, so a long Monday in week one and a short Friday in week two do not cancel each other out.

Common mistakes

Leaving am and pm off afternoon times. 4:30 is early morning. Write 4:30 pm or 16:30.
Deducting paid breaks. Only unpaid breaks go in the Break column.
Using a weekly overtime rule with the daily setting. This calculator applies a daily threshold. If your state or contract uses over 40 hours a week instead, leave the threshold blank and work the overtime out from the week total.
Printing before checking rounding. Set rounding first, then print. The printout shows the rounded figures.

Other free tools

For a single day or a handful of shifts, the hours calculator is quicker. If you punch a clock and your employer rounds to 15 minutes, the time clock calculator comes preset for that. Freelancers who bill clients by the hour should use the timesheet calculator. And if you run your own business, the yearly revenue goal calculator tells you what those hours need to earn. Harpoon's time tracking records the week for you so there is no card to fill in.

Frequently Asked Questions

How do I fill in a time card?: For each day, enter the time you started, the time you finished, and the total minutes of unpaid break. The calculator works out the hours for the day and adds up the week. Leave days you did not work blank.
How are weekly hours totalled?: Each day is calculated on its own, rounded if you chose a rounding increment, and then the days are added. The week total is shown in decimal hours and in hours and minutes.
Can I do more than one week?: Yes. Click Add another week to get a second seven day block. Each week shows its own total and the green bar shows the grand total across every week, which is handy for a two week pay period.
How does the calculator handle overtime?: Set a daily threshold in the pay section, such as 8 hours. Hours past the threshold on any single day are counted as overtime and paid at the multiplier. The calculator uses a daily rule, not a weekly 40 hour rule, so check which one applies to you.
Why does my total not match my paycheck?: The usual reasons are rounding, unpaid breaks that were deducted automatically, or a weekly overtime rule instead of a daily one. Match the rounding setting and break deductions to your employer's policy and compare again.
Does the time card save?: Your entries stay in this browser so you can come back during the week and keep adding days. Nothing is uploaded. Clear removes everything, and Print gives you a copy for your records.

More free tools from Harpoon

Hours Calculator · Time Card Calculator · Time Clock Calculator · Timesheet Calculator · Yearly Revenue Goal Calculator · Invoice Generator · Invoice Template · All free tools